LSU Emergency Animal Shelter

Disaster Response Manual


Forms, Protocols, and Standard Operating Procedures

LSU School of Veterinary Medicine Emergency Animal Shelter at the LSU AgCenter’s Parker Coliseum

The documents listed in this section were created at the LSU-EAS.  Some documents have been modified to make them more general; others remain specific to the LSU-EAS but may serve as useful guidelines.  These documents may be copied and altered as needed for other emergency situations.

Admission Form
Admission SOP
Rescued Pet Admission Form
Lost pet owner information
Permission for 2nd party pick up
Assumption of Risk Form
Owner Log–in Form

Animal Health
Interim Guidelines for Animal Health and Control of Disease
    Transmission in Pet Shelters
Animal Care Sheet
Medication Log

Dog and Cat Vaccine and Endo- and Ectoparasite Control

Bite Protocol
Release Form for Bite Quarantine Animal

Animal Adoption and Fostering
Policy on Local Adoption
Animal Adoption Information Sheet
How to Find a Foster Home
Questions for Fosters and Owners
Owner–Foster Contract

Orientation for Volunteering Veterinarians and Technicians
Veterinary Staff Job Descriptions
Responsibilities of Volunteer Veterinarians

Information Technology
Organization of Data Entry
File Cabinet Organization

Folder Organization
Naming Digital Files
Sample  Animal Information Sheet


Animal Shipping
Shelter Agreement
Contingent Adoption / Foster Care Agreement 
Exit Protocol
Exit Stations
Pre-Shipment Release Form

Animal Records Copying Instructions
Records Checklist for Animal Shipping
Special Needs Flyer
Instructions and Emergency Contacts for Drivers
Biosecurity for Your Newly Fostered / Adopted Animal
Checklist for Domestic Commercial Airline Shipments of
     Companion Animals

Trailer Loading Diagrams

LSU Emergency Animal Shelter For E-Mail To Solicit Volunteers (In Area)
LSU Emergency Animal Shelters For E-Mail Responses  To Requests to Foster, Volunteer, or
Donate Supplies
Volunteer Sign-in Log

Media Contacts Poster



Animal Shelter Admission Form

OWNER INFORMATION                                          DATE:

Owner’s Name _____________________________

Address __________________________ City____________ State____ Zip________

Home Phone (____)_______________ Work Phone (____)_____________________

Cell Phone     (____)_______________ Pager           (____)_____________________         

E-mail Address ___________________ Place of Employment ___________________

Driver’s License # _________________ Social Security # ______________________

How can you be contacted while your pets are here? ____________________________________________________________________

Where you will be staying while away from your home address?

Relation ___________________________________________

Address __________________________ City____________ State____ Zip________

Home Phone (____)_______________ Work Phone (____)_____________________

Cell Phone     (____)_______________ Pager           (____)_____________________ 

How long will your pets be staying in the shelter? _____________________________

Current Veterinarian ____________________________ Phone       _________________

Veterinary Clinic _______________________________

Address _____________________________________________________________






Cage Number




Impound Number












Date of Birth
















Is this pet on any medication?




Is this pet on a special diet?




Any allergies/illnesses?




Identifying marks, tattoos, etc.
















Rabies vaccine (date)                 




DHLPP vaccine




Kennel Cough vaccine




Lyme Disease vaccine




Fecal Sample




Heartworm test




FVRCP vaccine




Feline Leukemia vaccine




FIP vaccine




Feline Leukemia test





If your pet(s) become(s) ill, we will provide emergency triage veterinary care regarding your pet’s symptoms, treatment options and estimate of costs. If the emergency proves serious enough to require transport to a veterinary hospital,  however, please indicate your wishes should your pet(s) require further treatment to relieve immediate discomfort or to resolve an important medical condition:

____    Please perform whatever services the doctor deems necessary for the best care of my pet until someone can be reached – this includes only non-elective treatments and necessary diagnostics.

____    I authorize up to $______                   ____  I am unable to provide monetary support.

____    Do not administer any medical treatment until specific authorization is given unless the shelter is unable to reach me in a timely fashion. In such a case, I do hereby grant and authorize the shelter to treat or manage my animal(s) as judged appropriate by medical staff, as dictated by medical necessity.

THIS SHELTER IS CLOSING ON SEPTEMBER 30.  I understand that by Sept. 30th, 2005 I must pick up my pets(s) or notify the shelter that I want to foster or adopt out my pet(s).

I have read and understand this agreement and certify that I am the owner/agent of the above listed animal(s). 


_______________________                                                                          _____________

Sign here owner/agent for pet(s)                                                                                Date



Animal Admission SOP for Vaccines, Physical Exam, and Microchipping

After completion of paperwork at the front desk:

  1. Bring the animal to the arena chipping station

  2. A veterinarian completes a physical examination

  3. The animal will be checked for a chip

  4. Give the animal all vaccinations:

    • Dogs: Distemper etc., Rabies, Bordatella

    • Cats: FeVRCP, Rabies

  5. Provide endoparasite and ectoparasite control

  6. Complete the rabies vaccination certificate

  7. Place the rabies tag and certificate in the record

  8. Chip any animals that have not yet been chipped.  If the animal is chipped, record the chip information.  Microchip stickers should be distributed as below:

    • 1 goes on the data entry sheet

    • 1 is put on the impound ticket as a record that goes with the animal.   [If the animal is already chipped, write the chip number on the impound ticket]

    • 2 are cut out and placed inside the “Home Again” envelope to go with the animal.

  9. Fill out the form

  10. Make sure all paperwork is in the animal’s packet:

    • Animal’s information

    • Care sheet

    • Microchip information

    • Rabies vaccination information and tag


Rescued Pet Admission Form  


Rescuer’s Name         _____________________________

Address __________________________ City____________ State____ Zip________

Home Phone (____)_______________ Work Phone (____)_____________________

Cell Phone     (____)_______________ Pager           (____)_____________________ 

Where was the animal found? ____________________________________________

Nearest street intersection ___________________________ City ________________

Was any food, water or medication offered to the animal?

yes/no _______ what kind? _______________________






Cage Number




Impound Number
























Identifying marks, tattoos, etc.








Contact Information For Owner Seeking Lost Pet


OWNER’S NAME :  ___________________________________________

ADDRESS: __________________________________________________


PHONE #____________________________________________________

TYPE OF ANIMAL:_____________________________________________

BREED OF ANIMAL:____________________________________________ 

COLOR OF ANIMAL:____________________________________________

SEX OF ANIMAL: MALE______     FEMALE_______

PET’S NAME: :________________________________________________

DETAILED DESCRIPTION OF PET (Detailed description of pet includes, for
example, if cat is declawed, if cat or dog is spayed or neutered, if pet has
collar and color of collar, if the pet has been tattooed or microchipped, etc.):








ADDRESS PET WAS RESCUED FROM________________________________


Phone Confirmation for Owner Allowing Pick-up of
 Pet by Another Party

This is to be done if impound slip is present or not.

If impound slip is not present, fill out the appropriate form as well.


Owner Information

Party picking up pet

First Name



Last Name



Phone Number



Drivers License Number



PET INFORMATION-  Owner must be able to verify to database

Pet’s Name


Address in Database


Description of Pet








Impound Number


Kennel Number




Witness One

Witness Two

Print Name






Assumption of Risk

We want to welcome you, and thank you.  However, we must be clear that this is a disaster relief operation, and certain dangers exist that you should be aware of before assisting with this operation. 

Risks of entering this facility include being bitten by an animal, scratched by an animal, falling, and other obvious and not so obvious dangers.  Many animals have been traumatized, some are sick, all are unpredictable, and may either bite or injure you or cause you to fall or hurt yourself.  Please be careful with dehydration, overheating, lifting heavy objects, and unauthorized personnel.

 By entering these premises, and or by signing up as a volunteer, owner, veterinarian or other, you are therefore agreeing to voluntarily assume all risks of injury and or death, and waive any and all claims that you may have of any kind whatsoever against the owner of the animal who caused such harm, LSU, LSU AgCenter’s Parker Coliseum, LSU Veterinary School, Walter Ernst Foundation, or any other entity, organization or individual who is assisting with the disaster relief operation here at the LSU AgCenter’s Parker Coliseum. 

Please understand that if you are injured for any reason while assisting with this operation, that you shall be solely responsible for your own injuries, medical expenses or any other losses of any kind whatsoever.  If you do not have your own health insurance, you are not allowed to participate in this operation.

If you are not willing to agree to the full assumption of risk for any and all injuries, please do not enter this facility, or participate in any way in disaster relief operations associated with this facility.

WARNING ! Please be extremely careful and be on guard against all dangers ! !

I understand that my participation is strictly voluntary and I freely chose to participate.

Please print and sign your name on the signature line.

_______________________________________________                   __________________

Signature                                                                                                         Date

_______________________________________________                    __________________

Witness                                                                                                           Date

Owner Log In



Time In

Time Out


Checking out?































































































































Interim Guidelines for Animal Health and
Control of Disease Transmission in Pet Shelters

These interim guidelines have been developed by consultation between the American Veterinary Medical Association and the U.S. Centers for Disease Control and Prevention and are advisory in nature.  They are intended to provide guidance for the care of animals entering shelters and for persons working with or handling the animals in response to Hurricane Katrina.  The guidance reflects information available as of September 2005 and may be updated as more information becomes available.

Animals arriving at shelters as a result of Hurricane Katrina need special care.  Because they have been exposed to contaminated flood waters and have not had access to safe food and fresh water, many are stressed and dehydrated and some may be injured and/or ill.  Stressed animals may or may not show signs of illness and may also exhibit behavioral disorders.  Following some simple animal management and disease control guidelines can help improve animal health and reduce the risk of disease transmission and injury between animals and people.  

What follows are some recommendations for pets arriving at animal shelters.

Animal Health History, Examinations and Identification

·         Each animal should be examined at a triage site.  Particular attention should be paid to hydration status, cuts and abrasions, paw health (e.g. pads and claws, area between toes), ear health (e.g. redness, discharge), oral injuries (may have occurred if animal was foraging for food), vomiting and/or diarrhea, respiratory disease, and evidence of parasite infestation.

·         Animals should be bathed upon entry, particularly if they may have been in contact with contaminated flood water.  Dawn™ dish soap can remove petroleum and some other toxic chemicals.  The bather should wear protective clothing (e.g. rain suits or ponchos), gloves, and a face shield or goggles with a surgical mask to avoid mucous membrane contact with droplets and splashes that may contain toxic materials.

·         Intake personnel should ask whether the pet has been in the custody of the owner since the beginning of the evacuation and should inquire about the animal’s health and vaccination history, paying particular attention to any current medical needs or chronic health problems (e.g. diabetes, which would signal a need for insulin injections).  In addition, owners should be questioned about the animal’s usual temperament (e.g. whether the animal can safely be housed with others of the same species, might it be aggressive toward caretakers).

·         A health record for each individual animal should be created and updated as needed.  Identification information for the animal should correspond to that for the owner, so that animals and their owners can be reunited.  Owned animals should be clearly marked as “owned” and not “abandoned” to reduce the risk of mix-ups.  Photographs should be taken, if possible.  A collar (leather or nylon, not a choke chain) containing readily legible identification information should be placed on all animals.  Ideally, all animals should be microchipped.

·         Cages should be clearly labeled so that newly arriving personnel are easily apprised of the health status and temperament of sheltered animals.

·         Animals arriving without owners should be scanned for microchip identification.  Microchips are most often placed between the shoulder blades, but earlier models were prone to migration, so animals should be scanned from the shoulder blade down to the ventral chest.  All scanners are not capable of reading all microchips, so if multiple types of scanners are available, scan with each type before declaring an animal to be microchip-free.  Animals without microchips should be checked for other forms of identification such as an identification tag or a tattoo (for dogs this may be the AKC registration number) and this information should be used to trace the animal, if possible.

Animal Health Management and Prevention and Treatment of Zoonotic and Nosocomial Diseases

Intestinal Parasitism

·         Dogs should be treated prophylactically for internal parasites including Giardia, roundworms, hookworms, and whipworms.

·         Exposure to mosquitoes in flood-ravaged areas presents an increased risk of heartworm disease.  If possible, dogs should be tested for heartworms and appropriate preventatives or treatment administered. 

External Parasitism

·         Dogs and cats should be examined for flea or tick infestation, and treated appropriately.

·         Preventive flea and tick treatments should be considered for all dogs and cats housed in shelters.


While the American Veterinary Medical Association normally recommends that vaccination programs be customized to individual animals, in disaster situations vaccination status may be difficult, if not impossible, to determine.  For this reason, administration of “core” vaccines to animals upon admission to shelters is considered appropriate.  Vaccines take some time to become effective and will not address pre-existing exposures, so personnel are cautioned to be alert for clinical signs of disease.

·         A rabies vaccination should be administered to dogs, cats and ferrets.  This is especially important for dogs and cats housed in group settings.  Personnel should be aware that rabies vaccines may take as long as 28 days to become protective.

·         Additional core vaccinations for dogs include distemper, hepatitis, parvovirus and parainfluenza.

·         Additional core vaccinations for cats include feline viral rhinotracheitis, panleukopenia and calicivirus.  Feline leukemia vaccine should be considered for young kittens that will be housed in close proximity to other cats.

·         Vaccination (intranasal) against Bordetella bronchisepta should be considered for all dogs and cats to reduce the incidence of kennel cough.

Comment from Dr. Susan Eddelstone (LSU-SVM): To my knowledge, giving cats Bordetella bronchiseptica nasal vaccine is not an acceptable practice and I would not recommend doing this in a shelter.  There are no good studies to show efficacy, side effects, etc. and it is very, very difficult to do given the temperament of the cat and the tiny nose.  The vaccine usually ends up going all over the person giving it.

·         Because leptospirosis risk is higher in flood-ravaged areas and because the disease is zoonotic, vaccination should be considered.  Personnel are cautioned that leptospirosis vaccines are serovar-specific, and that the potential for adverse reactions may be higher than for some other vaccines.

Diarrheal Disease

·         Animals presenting with (or developing) diarrhea should be separated from healthy animals (see “Facilities Management”).

·         Nosocomial agents of concern that may be transmitted by feces include parvovirus, Giardia, and intestinal parasites.

·         Zoonotic agents of concern for small animals include Cryptosporidia, Campylobacter and Salmonella, which are highly infectious and have been associated with outbreaks in shelters and veterinary clinics.

Behavioral Concerns

·         Fear, panic, separation anxiety, noise and storm phobias, and other behavioral disorders are common problems in displaced animals.  Animals that have never had these problems may develop them and pre-existing problems are likely to worsen.

·         Providing housed animals with fresh food and water on a regular basis and establishing other familiar routines will assist animals in adjusting to their new environment.  Food and water should be provided at multiple smaller and dispersed stations, rather than a few large clumped stations, to minimize fear, competition and fighting among unfamiliar animals.

·         Animals without a prior history of aggression may snap, bite, growl or hiss as a result of fear or uncertainty.  Shelter personnel should approach rescued animals calmly, but cautiously.  Only experienced personnel should handle animals that exhibit significant behavioral disorders.

·         Behavioral exercises and behavioral medications may be administered short- or long-term, as required, to help animals recover.  Shelters are encouraged to seek assistance from qualified animal and veterinary behaviorists who can assist them in meeting these needs.


·         Animals that are irreversibly ill or exhibiting intractable signs of aggression should be humanely euthanized.

·         Animals that have been previously associated with transmission of monkeypox (e.g. prairie dogs, African rodents) are under legal restrictions for movement, except to a veterinarian for care.  If one of these high-risk species is presented for veterinary care at a shelter, they must be kept isolated from other animals and housed in individual cages.  If this cannot be accomplished, these animals must be humanely euthanized.

Personal Protection for Caretakers

·         Wash hands with soap and water

o        Before and after handling each animal

o        After coming into contact with animal saliva, urine, feces or blood

o        After cleaning cages

o        Before eating meals, taking breaks, smoking or leaving the shelter

o        Before and after using the restroom

·         Wear gloves when handling sick or wounded animals.

·         Wear gloves when cleaning cages.

·         Consider use of goggles or face protection if splashes from contaminated surfaces may occur.

·         Bring a change of clothes to wear home at the end of the day

·         Bag and thoroughly clean clothes worn at the shelter

·         Do not allow rescued animals to “kiss” you or lick your face

·         Do not eat in animal care areas

·         Whenever possible, caretakers should have completed a 3-dose prophylactic vaccination series for rabies

·         No open-toed shoes.

Avoiding Bites and Scratches

·         Use caution when approaching any animal that may be sick, wounded or stressed.

·         If available use thick gloves, restraints or sedation to handle aggressive animals.

·         If bitten or scratched, thoroughly wash wound with soap and water and seek medical care.

·         Because the exposure histories of these animals are unknown, bites from dogs, cats and ferrets may be considered a risk for rabies, even if the animal appears healthy and has been vaccinated.  Therefore, personnel who are bitten should be evaluated for rabies risk. Dogs, cats and ferrets that bite a person may be quarantined for 10 days and observed for signs of rabies.  If an animal develops signs of rabies or dies during the 10-day period following the bite, it should be tested for rabies.

Facility Management

Separation of Animals
Animals should not be housed or permitted in food or break areas.
Separate newly arriving animals from animals that have been housed one week or longer.
Animals of different species should not be housed together (e.g. do not place a ferret and a rabbit in the same cage).
Avoid caging animals from different households together.  If animals of the same species come into the shelter together and the owner requests that they be caged together, this should be allowed as it may decrease an animal’s stress if it is housed with a companion.  This should not be done if the owner indicates the animals do not get along with one another.
If animals of unknown origin must be housed together, care should be taken to not mix genders for un-neutered animals.
Routinely monitor animals for signs of illness.  Separate sick animals from healthy animals, especially animals with diarrhea or signs of upper respiratory disease.  If a separate room or area is not available, animals with diarrhea or signs of respiratory disease should be housed in bottom cages.
People assigned to care for sick animals should care for those animals only, and should not move between sick and healthy animals.
Limit contact of young children, the elderly, pregnant women and immuno-compromised people with rescue animals, particularly animals that are ill.

Cleaning and Disposal
Thoroughly clean and disinfect cages between animals.
·         Remove and dispose of animal waste in a timely manner.
Double bag and remove dead animals shortly after death.  A log of animals that have died or have been humanely euthanized should be kept.  This log should include animal identification and/or descriptive information for each animal.
Identify an area separate from the shelter for carcass storage and disposal.
Arrange for waste removal from the pet shelter.
Pet shelters should have adequate lighting, water and wastewater disposal.

Environmental Security
If at all possible, devise strategies to prevent wild rodents from mixing with shelter animals.
Keep food supplies away from wild rodents.

A Note on the Human-Animal Bond and the Well-Being of Pets and Owners

Separation of pets and owners is a difficult issue.  Media coverage of hurricane Katrina is replete with examples of people who refused to be evacuated from affected areas without some assurance that their pets would be saved and cared for as well.  When people have lost everything, their pets can be an important source of emotional support.  This is particularly true for those without family or a strong human social network.  Removal of this last remnant of normality and comfort can be psychologically traumatic.

Despite the importance of the owner-pet relationship, limited availability of suitable housing, as well as animal and public health and safety concerns, will make housing pets in shelters or foster homes not only necessary, but in the best interest of most pets and their owners.  Foster homes are an alternative that can provide some semblance of routine and reduce crowding and stress in shelters that might otherwise predispose animals to injury and disease. 

For additional information about rescue efforts, animal health and welfare, particular diseases or conditions, or infection control, please call these organizations or visit their websites:

Louisiana SPCA – Laura Maloney 225-413-8813
East Baton Rouge
Animal Control – Hilton Cole 225-774-7700
LSU School of Veterinary Medicine – Dr. Becky Adcock 225-578-9900
Louisiana Veterinary Medical Association – 1-800-524-2996 or 225-928-5862 

CDC Healthy Pets Healthy People –
American Veterinary Medical Association –
Veterinary Medical Assistance Teams –
Association of Shelter Veterinarians –
American College of Veterinary Behaviorists –
The Center for Food Security and Public Health –

Animal Care Sheet

Animal Name: 
Animal ID:




Checked By
























































































































































































































































































 *F = Feed     W = Water     E = Eat    WE = Walked     U = Urine     BM = Bowel Movement

Medications and doses:



Medication Log

Animal Name ____________
Animal ID #______________
Cage #__________________




































































Dog and Cat Vaccination, Endo- and Ectoparasite Control
Standard Operating Procedure

Purpose:  The purpose of this SOP is to prepare rescued dogs and cats with vaccines, deworming, and topical flea and tick prophylaxis prior to shipping in and out of the State of Louisiana. 

Scope:  All dogs and cats rescued or held for evacuees and displaced victims of Hurricane Katrina.  Owned animals and those in which ownership is uncertain will be covered.

Responsibility:  LSU Incident Commander and subordinate staff as well as those staff working under the supervision and oversight of the LSU veterinary staff.

Period of Coverage: September 15, 2005 through October 1, 2005

Location:  Dogs: Causeway between Parker Coliseum and Arena; Livestock Show Arena, LSU.  Cats: Rear entrance to Coliseum, reception area

Time:  12-5PM with spillover of  9-11PM


Two teams of the following composition:

  • One veterinarian

  • One paper clerk

  • 8 animal runners who are also experienced dog and cat handlers (veterinary technicians)


  • 2 flatbeds for transporting difficult dogs if necessary

  • 2 transport carts for cats

  • 3 bins for vaccines; one for rabies, one for dhlpp and one for fvrcp

  • 6 leashes

  • 2 treatment carts

  • 2 tables

  • 4 sharps containers

  • 8 boxes 3ml syringes with 22g needles

  • 2 rabies poles

  • 2 sets of muzzles

  • 2 bottles Dormitor

  • disposable exam gloves

  • 2 packages 4x4 guaze

  • 300 large dog doses Frontline or Frontline Plus or Advantage (any combination of) or Revolution.  This equals 50  6-packs or 100 3-packs

  • 300 medium dog doses of Frontline; 50 6- packs or 100 3-packs

  • 200 small dog doses of Frontline; 40 6 packs of 20 3-packs

  • 700 1ml doses DHLPP

  • 300 doses FVRCP

  • 700 1-ml doses intranasal or SQ bordattella vaccine

  • 1000 1-ml doses imrab or rabvac

  • 2  1 qt bottles Strongid oral suspension

  • 2 18 g long catheters by which strongid will be suched by syringe out of the large quart size containers and easily dosed

  • 1000 microchips

  • 2 microchip readers

  • 2 walk on scales

  • 2 calculators


In the morning of the procedure day, teams will assemble and draw up bins of vaccines; 3 bins per treatment cart (one for rabies, one for DHLPP, one for FVRCP). 

 The teams will assemble first side by side 8 feet apart; one table and one treatment cart in the rear entrance to the coliseum.  Runners will work in two teams; buddy system; 2 buddy teams per station; one team capturing or transporting animals to the stations and one returning. 

Cats will be transported several carriers per cart to the vaccination station in the same carrier that has been weighed so that the cat can be weighed in the carrier before dosing. Runners will extract the cat from the carrier and help restrain it.  The veterinarian will administer rabies, FVRCP vaccines, apply the microchip, and dose the Strongid accordingly.

Topical ectoparasiticide (either Frontline, Revolution, or Advantage depending on supply) will be applied.  The cat will be returned by the runner to its regular cage.

The clerk will prepare the rabies certificate and document the record of vaccination in the LSU computerized emergency pet rescue database as well as on the hard record.

Dogs will be transported in their cage on a flatbed if they are behaviorally challenged.  Otherwise the runner will walk the dog to the vaccination station.  Dogs will be weighed.  The veterinarian will vaccinate with DHLPP and rabies, administer topical ectoparasiticide,  and the Strongid.  The clerk will document the vaccination in the computerized and hard record accordingly.  The runner team will return the dog to its normal holding location.

Animal Bite Protocol

Animal bites MUST be reported to the Animal Control Officer on duty immediately.

The animal and person involved in the incident have to be identified.

Determine the rabies vaccination status of the person who has been bitten.

Direct the person bitten to a first aid facility: The Student Health Center on campus or their choice of physician.  (Inform the physician that you were bitten in an environment where Clostridium tetani prevalence might be unusually high – horse arena and barns).

Label the animal’s cage with the date of the bite and who was bitten.

Notify the owner of the incident if they are available.

The animal must remain under observation for 10 days (as determined by Animal Control). 

Release Form For Bite Quarantine Animal

District 6 Animal Emergency Shelter at LSU Parker Coliseum and
East Baton Rouge City Parish Animal Control Center

Owner Name:  ______________________________________
Owner Driver’s License No.: __________________________

Dog Name:  ______________________________________
Impound Number: _________________________________
Date of Intake: ____________________________________
Date of Bite Incident: _______________________________
Bite Investigation File Number: _______________________

I understand that my pet was placed into official quarantine for Rabies Observation owing to a bite incident report.  The Animal Emergency Shelter has been authorized to release the animal to owner supervised quarantine, which must cover a total of 10 days from the time of the bite incident. The conditions of release to owner quarantine follow.

I, _______________________________, hereby agree to have my pet, _________________, examined by a licensed veterinarian 10 days post bite incident (date = 10 days post bite or 10 days post intake if bite date not recorded). I also agree to have the examining veterinarian sign this form below to confirm veterinary examination to allow release from bite quarantine.

Signed: ____________________________________
Witness: ___________________________________
Dated: _____________________________________

Post Quarantine Veterinary Examiner:

Name: _____________________________________
Address: ___________________________________
Practice: ___________________________________
Signed: ____________________________________


TELEPHONE: 225-774-7700
FAX 225-774-7876

Policy on Local Adoption

Animals whose owners have given away their pets to the shelter are available for immediate adoption locally. 

Animals whose owners dropped them off to the shelter and have failed to pick them up prior to October 1, 2005 will NOT be available for local adoption. 

These animals will be transported to distant shelters where they can be properly prepared for adoption and subsequently tracked through to December 31, 2005 in case the previous owner comes forward to claim their pet.  

Contracts with distant shelters call for these permanent agencies to

1. Prior to adopting them out, they will spay/neuter the animals they receive from the Parker Coliseum in accordance with their own local policies. 

2. Track the ownership of the animals they adopt out until December 31, 2005.  This is because if the original owner comes forward to claim their pet prior to this date, the new owner must relinquish their pet to the original owner.  Full animal details and a photograph will be posted on and a separate Parker Coliseum web site so that original owners may track the movement of their pets and free transportation back to the original owner will be provided. 

The LSU Emergency Animal Shelter at Parker Coliseum cannot spay/neuter animals locally prior to adoption in accordance with the policies of the East Baton Rouge Animal Control Center. 

The LSU Emergency Animal Shelter at Parker Coliseum will cease to exist after October 15, 2005 and therefore cannot properly track the ownership of pets that are adopted out locally. 


We really appreciate your concern for the animals at our shelter.  We love these animals too and truly want what is best for them.  We also need to do the right thing by the owners who have placed their pets in our care.  This means after September 30 we must place these animals into the hands of carefully selected care-takers who we absolutely know can continue to keep them legally available to their rightful owners.  This is why no adoptions to the general public can be made from this shelter. 

We are taking applications for private adoptions only from shelter volunteers who have worked at least 3 4-hour shifts.


Our adoption contract will stipulate:

1)      The volunteer will continue to attempt to contact the rightful owner at least through December 31, 2005.

2)      The animal will be surrendered to any rightful owner who wishes to claim the animal.

3)      Our animals may not be neutered before December 31, 2005.


IMPORTANT FOR OUR VOLUNTEERS TO NOTE --- THERE IS NO GUARANTEE THAT ANY APPLICATION FOR A SPECIFIC ANIMAL ADOPTION WILL BE HONORED! Karla Clark will be contacting our volunteer applicants as such adoptions become approved.





You will need to have web access.  If you do not have access to a computer where you are staying, all of the public libraries in East Baton Rouge Parish can provide access and you can get access at the Middleton Library on the LSU Campus.

On the Web go to




Fill in the form with your details. Be as specific as possible. For location, use the city where your pet is currently located (Baton Rouge, LA for animals currently at our shelter.)


You will get a list of foster volunteers.  Scroll through the listings until you find a few that match your needs.  Some have phone numbers listed.  Some have email contacts that you can use if you are on your own computer and have an email address.

You are responsible for making your own foster arrangements.  Because we are closing the shelter September 30 and will have no physical presence at our shelter after October 15 the EMERGENCY ANIMAL SHELTER will be unable to take responsibility for any difficulties you may encounter with the foster arrangements you make, so please take the time to find a really good match for each of your pets!

Questions for Potential Fosters to ask Owners

What is the health status of your pet?  Does it have any chronic health problems?  e.g. epilepsy, diabetes, ear infections, etc.

Are there any people or other animals your pet doesn’t get along with?

What times does your pet usually get walked and fed? 

Does your pet live indoors or outdoors?  Has it ever stayed in a crate?

What is your expectation for me to provide for the animal financially? ( Some owners may be in dire straights, at least temporarily, so try to be flexible, but clear about your ability to provide for their pet).

Where can I contact you? 

Questions for Owners to ask Potential Fosters

Who will be the primary responsible party for my pet?

How often will my animal be left unattended and for how long?

Who else lives in the home and who are the frequent visitors?  (For example, if you have a Chihuahua who doesn’t like children, be sure that even if there are none living in the home that there aren’t any that visit frequently or that the foster understands to keep the child and the Chihuahua separated).

Do you have other pets?  Will they be housed together?

Where will my pet be housed?  Inside?  Outside?   Fenced yard ?  Unfenced yard?   Crated?  For how long?

Inform fosters of any health issues or other specific needs such as dietary, behavior related, etc.

How much notice will you provide give if you can no longer care for my pet?  (We suggest at least 48 hrs.)

If you have pets, who is your veterinarian?

Owner– Foster Contract 

            The owner agrees to the following financial arrangements to offset the costs incurred by the foster guardian for the care of the pet, unless the foster guardian agrees to be responsible for all or a portion of these expenses to further aid the owner in their time of need. 

If the pet needs veterinary care, the foster guardian must contact the owner for approval unless the pet is in a life threatening situation.  The owner agrees to pay all veterinary costs unless the need for veterinary care is a direct result of negligence on the part of the foster guardian’s actions / or lack thereof.

The owner agrees to provide monies or supplies necessary for the housing, grooming, feeding or other provisions for the care of the pet (i.e. crate, leash/collar, food, bowls, shampoo, etc.)

The owner agrees that if the need for foster care extends beyond the time period agreed upon in this contract the foster guardian will be contacted at least 48 hours before the time specified in this contract and an amendment must be agreed upon at that time.

The owner agrees that if the pet is left unclaimed from the foster for 7 days beyond the time agreed upon in this contract that the animal can be legally considered abandoned and the foster may care for the pet in whatever way they may choose, i.e. claiming ownership for themselves, finding a new home, or relinquishing to a shelter or animal control facility.

The owner agrees to inform the foster guardian of any changes in address or other contact information immediately.

The foster guardian will contact the owner before incurring any expenses not here-to-fore agreed upon, and will be diligent in keeping receipts and records of expenses incurred.

The foster guardian agrees to allow the owner visitation with their pet at the following scheduled times or with prior notice if an unscheduled visitation is desired.

The foster guardian agrees to follow all specific instruction, within reason, by the owner for the care and feeding of the animal, i.e. pet housed inside, administration of medications, special dietary needs, etc.

Specific instructions for the care of this pet: 


I, ____________________, as owner of the animal(s) described below, hereby temporarily release said animal(s) to the custody of ____________________, foster guardian, for a term of ________________days, beginning ______________, 2005 and ending _______________, 2005.

I, ____________________, the foster guardian of the animal(s) described below, agree to house and care for the pet as agreed to in this contract and with the love and the consideration I would give my own pets.

Animal name:  _____________________Owner name: _________________________
Microchip #:  __________________________ 


S / N / Intact        F / M         Age:_____      Species:  Cat / Dog / Other ____________     Breed:___________________________     Color:  ______________________________   

Distinguishing markings:  _______________________________________________________________________________________

Owner contact info.:



Phone:__________________  Phone:__________________ Email:________________

Contact info. of someone not living with owner who knows how to contact the owner:



Phone:__________________ Phone:__________________Email:_________________

Foster guardian contact info.:




Orientation for Volunteering Veterinarians and Veterinary Technicians

Please enter onto the spreadsheet the volunteers’ names, e-mail addresses, cell phone numbers, veterinarian or technician, last complete day they will be on the job.


1. Welcome and thanks for coming.
2. This is a shelter, not a veterinary clinic for the public.
3. History of the shelter
           Associated with the Red Cross shelter
           Maximum occupancy was 1,270; Current occupancy is ……..

4. Current status of the shelter

            Accessions will cease on September 30, 2005, 8:00 p.m.

           Owners must claim animals prior to September 30, 2005 or they will be considered “abandoned”.

           Abandoned animals will be transported to distant shelters for processing and conditional adoption

The conditions for adoption call for the new owner to relinquish the pet should the original owner come forward prior to December 31, 2005.  Free transportation back to the original owner will be available. 

5. Bites – be very careful.  We have had many and they continue. 
6. Describe the various sections of the shelter layout: cats, isolation cats, arena, “will bite” dogs, quarantine, barn, and triage. 
7. Name the person in charge of each section.
8. Determine if each person has special skills.
9. Take a couple of days before making suggestions for change.
10. Always suggest changes to the area supervisor before implementation.
11. Assign each person to a particular area and make an entry on the spreadsheet to show the coverage.
12. Tell the person who to report to.
13. Give a tour?
14. Thank them again for coming. 

Veterinary Staff Job Description

Arena (Includes Quarantine and Aggressive Animal Areas):
Observe all animals twice each day for problems.
Maintain log of animals requiring special care.
Treat and record treatments of all animals.
Write prescriptions for needed medicines.
Direct feeding/watering/exercise/cage cleaning/any special needs.

Observe all animals twice each day for problems.
Maintain log of animals requiring special care.
Treat and record treatments of all animals.
Write prescriptions for needed medicines.
Direct feeding/watering/exercise/cage cleaning/any special needs. 

Observe all animals twice each day for problems.
Maintain log of animals requiring special care.
Treat and record treatments of all animals.
Write prescriptions for needed medicines.
Direct feeding/watering/cage cleaning/any special needs.

Counsel owners regarding special needs.

Scan for pre-existing microchips.
Place microchip.
Administer heartworm (young dog), flea, wormers.
Vaccinate: DA2LP.CPV (dogs); FVRCP (cats) and Rabies vaccination.
Complete medical record.
Complete Rabies Vaccination certificate.
Attach rabies vaccination certificate and tag to cage.

Perform complete physical examination daily as required.
Treat and record treatments of all animals.
Write prescriptions for needed medicines.
Direct feeding/watering/cage cleaning/any special needs.

Responsibilities of Volunteer Veterinarians

Receiving Station 

Observe all animals closely as they arrive with their owners and handlers and are checked in.  You will find that most animals arrive happy, healthy and alert although often a bit stressed and nervous. 

Talk to the owners about their impression on how the animal is doing and any previous health issues.  Determine the vaccination status and if there are any special needs. 

Use your own judgment on such patients but realistically most of these will not require a full physical examination, which will only further stress them. 

Things we are finding of most concern are as follows:

  1. Indications of heat stress

  2. Evidence of bite wounds and other injuries

  3. Animals with major wounds or illnesses


  1. Overly aggressive animals: These animals are not admitted and referred to EBR Animal Control. 

  2. Animals with major illness are sent for veterinary care at a local hospital.  The School of Veterinary Medicine has made special arrangements to handle an increased case load.  A list of local veterinary practices is available. 

  3. Body temperature:  In the heat of the day we are seeing 103.8 as a matter of course in otherwise healthy but excited animals.  If the rectal temperature is > 103.8 – send to the Triage Area or observation; otherwise just admit the animal to the facility. 

  4. Contagious disease: If you suspect contagious disease such as upper respiratory disease, the animal should be admitted to quarantine.

Have technicians apply flea control products and vaccinations if the history suggests they are needed. 

Records: Establish a medical record sheet to record relevant abnormal findings and medications given. 

Remember: This is an animal shelter, not an animal hospital, so we cannot take care of sick animals. 

The wonderful technicians will look after everything else!!

Organization of Data Entry 

Skip segments when no records or updates are available.

1.       New Records brought from Intake

§         New Owner

·         Enter Owner’s information

o        Initial Intake Form

·         Create Owner’s Folder

§         New Animal (repeat as necessary)

·         Enter individual animal information

o        Initial Animal Information (impound form)

·         Create Animal Folders (one per animal)

2.       Animal Check-out records

§         Modify status

·         Released to owner

·         Transported

·         Conditional Adoption

·         Euthanized

·         Theft

§         Modify date

o        Initial Check-out form

3.       Modify records based on “Section Stall Change form”

§         Dog Section(s)

§         Cat Section(s)

§         Triage

o        Initial individual lines when complete

4.       Modify records based on “Section Triage Check-in/out” form

§         Dog Section(s)

§         Cat Section(s)

o        Initial individual lines when complete

5.       Verify records based on “Section Intake Form”

§         Dog Section(s)

§         Cat Section(s)

§         Triage

o        Initial individual lines when complete

6.       Verify “Section Release Form”

§         Dog Section(s)

§         Cat Section(s)

§         Triage

o        Initial individual lines when complete

7.       Enter information based on Owner Check-in form

o        Initial individual lines when complete

8.       Enter information based on Volunteer Check-in form

Initial individual lines when complete

File Cabinet Organization


·         All files are listed alphabetically by last name of owner.

·         Each animal has its own file.

·         If the owner has multiple pets, they will be organized by impound number.*

·         Rescued Animals are listed under last name “Rescue” and then by impound number.*

·         Sample File Tags:


o       Owned:



Smith, Bob


Phone #



o       Transported:



Smith, Bob

Transported to:

          Other Facility




o       Conditional Adoption:




Smith, Bob

Conditional Adoption:

          Doe, Jane





*  Impound # 5000 and 05000 will be filed in sequence.  Ex: 5000, 05001, 5002, 05003

Folder Organization


Skip any documents not found in packet.  Reassemble them later if found.


Owner Folder:

1.      Sheet Feed (150 dpi 8-Bit Grey)

a.      Original Sign-in Paperwork

b.      Original Impound Ticket, beige

c.      Animal Info Sheet


Animal Folder:

1.      Sheet Feed (150 dpi 8-Bit Grey)

a.      Adopter/Transport Information

b.      Impound Ticket, white

c.      Shipping Docket

d.      Pre-shipment Release Form

e.      Special Needs Form

2.      Flatbed (150 dpi Color)

a.      Polaroid

3.      Sheet Feed (150 dpi 8-Bit Grey)

a.      Original SOAP

b.      Med Sheets

c.      Feed Sheets

d.      Cage Card

e.      Rabies Certificate

f.        Extra Documents


Adoption Contracts:

1.      Sheet Feed (150 dpi 8-Bit Grey)

a.      Adoption Contract

b.      Animal Info Sheet

Naming Digital Files

When saving digital files, attention needs to be paid to the convention used in naming.  When new volunteers come in, they need to know several things about a file: 1) what it is, 2) a brief description of its contents, 3) when it was made and possibly 4) who made it, if not contained in the file itself.

   1)   What it is: This should be a set of key words that can help one limit their search.  Some examples used at the LSU AgCenter’s Parker Coliseum:

   ADMINISTRATION: This includes any information that is specific to the administrative workings of the shelter.  These documents may include sensitive material like phone numbers and records.

  CENSUS: Any census information that is gathered and saved, including reports.

   DB: All Database backups.

   FORM: Forms that will need to be duplicated during the operation of the shelter, e.g. animal care sheets, animal intake forms, change of address forms, etc.

  HANDOUT: Handouts that will need to be duplicated during the operation of the shelter, e.g. Microchip information, “How to search Pet finder”, Assumption of Risk, etc.

   LABEL: Labels, like nametags, that will need to be duplicated during the operation of the shelter.

   LETTER: Any letters including “thank you” and media driven documentation.

   MAP: Maps that may be needed during the operation of the shelter.

   OPERATIONS: Documents specific to the operations of the shelter.  These may include directions for transport, animal husbandry, or bite report.

  REPORT: All reports that are generated during the life of the shelter.  These may include bite reports, record of transport to given facilities, or volunteer status.

  REQUEST: Any documented requests that are sent out.  Similar to the letter section, but these are more specifically sent in specific request of an item.

  SIGN: Copies of Signs that may need to be duplicated during the operation of the shelter.

  SITREP: Situation Reports (SITREP), although similar to reports, are more specific to the operation of the shelter and are often sought after by administrative bodies.  Due to their specific nature, we often skipped the description and simply named the file SITREP-date.

   SOP: These Standard Operating Procedures or SOPs were some of the most sought after documents during our shelter.  With the constant rotation of volunteer labor, training becomes a full-time job.

      2)  A brief description of its contents: This description needs to remain brief yet descriptive.  Something as simple as “Thank you Letter” is too concise, but you do not want to include a paragraph.

      3)  When it was made: This needs to be in an agreed upon form.  MM-DD-YYYY and YYYY-MM-DD are the two most common conventions.  One option is to use a roman numeral in place of the month to help insure that there is no added confusion.  Some material, like a database backup, might also benefit from a timestamp.  It was found that using “military time” helped to alleviate extra confusion.

      4)   Who made it: Not a practice that was implemented at LSU-EAS, but could easily have come into play.

       LSU Experience: During the life of LSU-EAS, this convention was often not used making it slow to decipher documents in the aftermath.  It is actually from this trouble that the suggestion for a convention was made.  The decision for the date convention was a little different than stated above in that the month was replaced by a roman numeral.  This helps alleviate any confusion in which dating convention is being used.  October 10, 2010 would be instantly understood in any format, as x-10-2010, 2010-x-10, or 2010-10-x.

       Some examples of filenames:

        DB – Animal Records – 2005-ix-28_1534

  FORM – Animal Intake – 2005-ix-17

  SOP – Canine Care – 2005-x-3

  SITREP – 2005-ix-05

Sample Animal Information Sheet



Between Louisiana State University Emergency Animal Shelter at LSU AgCenter’s Parker Coliseum and The Companion Animal Shelter or Rescue Accepting Pets with Identified Owners



This Agreement between Louisiana State University (LSU) Emergency Animal Shelter at LSU AgCenter’s Parker Coliseum, and


(Name/Location of Shelter)



Addressing the safe and humane pickup and transportation, sheltering and subsequent adoption of pets with identified owners, who were displaced by Hurricanes Katrina and Rita.  The receiving shelter must agree to the following requirements:


1.       The safe and humane pickup, transportation, and shelter of a minimum of 20 animals.

  1. Arrange the pickup between October 3 and 10, 2005.

  2. Cover all transportation expenses.  Vehicle must meet animal transport standards described in Attachment I (for more detail please see:; see sections 3.13;3.14; 3.15;3.16;3.17 and 3.18 ).  Transport providers, which are receiving payment, are required by law to comply with the same standards.  If the International Fund for Animal Welfare (IFAW) or LSU transports the animals, this Clause is null as IFAW will ensure compliance.

  3. Notify LSU, in writing, of date and time of arrival at destination shelter and a description of the condition of animals in the shipment.  Send information to the attention of Dr. Paula Drone by

fax (225-578-4101) or e-mail (

  1. Arrange all adoptions directly, and will not transfer the animals to a second shelter for subsequent adoption.

  2. Allow adoptions only to individuals who fully understand that animals they have adopted may be claimed by their original owners through December 31, 2005. 

  3. The animals you are receiving are considered abandoned by the State of Louisiana and therefore un-owned.  However, as a courtesy to displaced owners who may still be attempting to locate the animal we are requesting:  a) contingent adoptions; or b) shelters hold Katrina animals until December 31st.

  4. Agrees to not utilize animals from Louisiana State University Emergency Animal Shelter at LSU AgCenter’s Parker Coliseum for research or for educational purposes by a primary or secondary entity.

  5. Ensure that the adopting individual reads and signs the contingent adoption / foster care agreement provided by LSU stipulating conditions of adoption and their obligation to relinquish animal to original owner if claimed before January 1, 2006.  A copy of the agreement will accompany each animal shipped.  (See Attachment II)

  6. Maintain records of the adopting household through December 31, 2005, and longer if necessary.

  7. Facilitate the communication between the original owner and the new adopting household should the original owner come forward to reclaim their pet before January 1, 2006.   

  8. Update the website with information regarding all animals sheltered and subsequently adopted.

  9. Attempt to place animals from the same household together when possible.

  10. Provide adequate veterinary care in the event of illness or humane euthanasia (as defined by the American Veterinary Medical Association) if deemed necessary due to illness or injury.  A licensed veterinarian shall make this decision and perform the euthanasia.

  11. Facilitate reunification of pets with their original owner.  *


* Information to follow regarding agencies that may assist with this effort.





AGREED upon this __________ day of the month of  __________________________, 2005.


Signed ________________________________________________________________


Printed Name  __________________________________________________________


Title     ________________________________________________________________


Organization ________________________________________________________________


Mailing address _______________________________________________________________


E-mail Address           ____________________________________________________


Office Phone   _________________________  FAX  _________________________


Cell Phone      _________________________


Shelter after-hours contact name & number:




Transporter’s name and cell phone








AGREED upon this __________ day of the month of  __________________________, 2005.



Signed ________________________________________________________________


Paula Drone, DVM

Director Region 6 Emergency Animal Shelter




Signed ________________________________________________________________


Printed Name  __________________________________________________________


Attachment I Animal Transportation Guidelines



The primary enclosure:

v      Should be strong enough to securely contain the animal.  The animal should not be able to reach outside the enclosure in a way that could result in injury to itself, to its handlers, or to other persons or animals nearby.

v      Should have no sharp points or missing pieces in wall, floor, etc. that could result in injury.

v      Should be large enough so that the animal has enough space to turn about normally while standing, to stand and sit erect, and to lie in a natural position.  The animal should not have to crouch when sitting or standing

v      Should have a solid, leak-proof bottom or a removable, leak-proof collection tray under a slatted or mesh floor.

v      Unless the dogs and cats are on raised slatted floors or raised floors made of mesh, the transport enclosure must contain enough previously unused litter to absorb and cover excreta.  The litter must be of a suitably absorbent material that is safe and nontoxic to the dogs and cats.

v      The dog or cat must be able to be easily and quickly removed from the enclosure in an emergency.

v      The kennel should have handles or handholds on its exterior, and enable the enclosure to be lifted without tilting it, and ensure that anyone handling the enclosure will not come into contact with the animal.

The transport vehicle:

v      Minimum temperature requirements:   Must not fall below 45 deg. F nor rise above 85 deg. F for a period of more than 4 hours.

v      Must adequately protect the animals from exposure to the elements.

v      Any paint, preservative, treatment or other chemical or material used in or on the enclosure must be nontoxic to the animals and not harmful to their health or well-being.

v      Proper ventilation must be provided to the animals.  Airflow to animals should not be blocked.

v      During surface transportation (ground and water), animals must be observed once every 4 hours.  (Sufficient air flow, temperature, etc., and to observe for illness, injury, or distress).  If indicated, veterinary care must be provided for the animals in an appropriately timely manner.

v      Horse trailers are not acceptable per the state veterinarian of Louisiana.



Between _________________________________________

[Shelter or rescue name]


Contingent Adopter/Fosterer Accepting Animals with Identified Owners


This Agreement made on the _____________ of  ___________________, 2005, between

_____________________________________________________________, (Hereinafter known as “Adopter”) and the ___________________________________ (insert shelter or rescue name) regarding the companion animal herein described.  The signature of the Adopter below signifies that the Adopter, has read, understands, and agrees to the following:


1.      I understand that this agreement is legal and binding under the laws of the State of Louisiana.                                                          


2.      I understand that this animal is a displaced animal from the New Orleans, LA area as a result of Hurricanes Katrina or Rita, and has a known owner.                       


3.      Out of compassion for the former owner of the animal I am adopting, I agree to relinquish ownership if the former owner is identified before January 1, 2006 and takes possession of the animal by January 15th, 2006.  The animal’s information will be posted on appropriate websites and remain so until December 31 2005.




4.      I agree to provide for the physical and emotional needs of this animal while it is in my care, including covering all medical costs (if any).                                 


                                                                                               Initials _________



5.      I agree to return this animal to ________________________________________ (shelter or rescue named above) if I find I am no longer willing or able to provide a suitable home.                                                                                  

                                                                                               Initials __________


6.      I understand that District 6 Animal Emergency Shelter at Louisiana State University will not accept the return of this animal.             

                                                                                                                                                                                                                                                Initials  _________


7.      I agree to comply with all state and local laws pertaining to the care of the animal, including, but not limited to, those requiring vaccinations, registration, and confinement (leash laws).                                                                                                                               

                                                                                                Initials _________


8.      I understand that a District 6 Animal Emergency Shelter veterinarian has examined the animal prior to placement.  I also understand that this animal may have as yet undetected illnesses or behavioral problems.  District 6 Animal Emergency Shelter cannot guarantee the health, disposition, or character of this animal.  ­­­­­­­­­­­­­­                         


                                                                                               Initials  _________



9.      I therefore agree to hold harmless any volunteers, representatives, or agents of District 6 Animal Emergency Shelter at Louisiana State University or ________________________________ (shelter or rescue named above), from loss, damages, injuries or other casualty to any persons, animals or property caused by the placement of this animal in my care.                                       


                                                                                            Initials ________


10.  I agree to communicate with the Shelter if there are any changes in my contact info (i.e.- address, phone) before December 31, 2005.                             

                                                                                            Initials ___________

11.  I agree not to make any cosmetic changes to this animal until after the adoption is final (de-claw, de-bark, tail-dock, ear-crop, etc.)                                         


                                                                                            Initials ___________

12.  I agree to spay or neuter this animal.  Because this is an owned animal, I agree to wait until after January 1st, 2006 to have the surgery performed.  I agree that under NO conditions will the animal be allowed to be bred, regardless of sex.                    




__________________________________________ (shelter or rescue named above) recommends that you have a veterinarian evaluate this animal as soon as possible to check for heartworm and initiate preventative treatment; flea/tick prevention.  _______________________________ (shelter or rescue named above) recommends that the animal is checked for an identification microchip and register and provide one if the animal does not have one.



Thank you very much for caring for this hurricane victim in its time of need!
____________________________________ (shelter or rescue named above) agrees to the conditional adoption / fostering of this animal by the Adopter and hereby transfers possession of the animals to the Adopter.



Print Name












Adopter’s Signature




Shelter Representative Signature


Shelter Representative Printed Name



Driver’s License # / State
















Witness Signature




Impound #: ___________________________ Cage #: _________________________


Animal Name: _____________________


Species: Dog or Cat or Other:________________  Breed:_________________________


Color:___________________________ Sex:  M  /  F Age:_________  Intact / Neutered


Veterinary instructions:









We really appreciate your concern for the animals that were the unfortunate victims of Hurricane Katrina.  Both the Louisiana State University Emergency Animal Center and your local shelter/rescue facility are grateful that you have agreed to foster/adopt one of these pets.  We all love these animals too and truly want what is best for them.  We also need to do the right thing by trying our best to return these pets to their rightful owners.


Please take a moment to read:


  • Both LSU and your local shelter thank you for your willingness to provide a loving, stable environment for a pet which has been through a very difficult time.


  • Pets from the Emergency Animal Shelter at LSU were either brought in by owners who themselves were evacuated or were rescued animals with identification.  In some cases owners may be unaware of where their pets have been sheltered and may be desperately seeking them.


  • Many pet owners lost everything in the hurricane and have told us that their pets are all that they have left.  It is taking a long time for many to relocate and establish a new home.  We appreciate your willingness to work with owners who may contact you.  December 31, 2005, has been designated as the last date when owners may reclaim their pets.


  • LSU continues to make extensive efforts to contact owners of pets.  A lack of response does not mean they do not want their animals back.  As displaced owners become settled, they may be better able to actively seek to reclaim their pet.


  • The LSU shelter was a temporary shelter created to meet emergency needs.  The pets could not remain there indefinitely and we felt that loving foster/adoptive homes would be in their best interest.


  • is assisting owners in the search for their pets.  Pet finder is refining its data sort capability to make it more user-friendly and, hopefully, this will make it easier for owners who are still looking to locate their pets.


  • Remember, this animal has been through a traumatic situation and may experience some transitional or long-term effects.  It has been separated from its family and environment.  It has been sheltered with  strange animals and cared for by many new people.  It may have traveled many miles to reach your shelter.  Please be patient with the pet and give it time to adjust to your home.  Your veterinarian can advise you about any concerns you have regarding your pet’s adjustment or behavior.


  • Please remember, this is an owned animal and continue to use the pet's name if that name is known. 

Exit Protocol


1. Identify staging areas (separate areas for small dogs, large dogs, and cats)  to conduct exit physicals, complete paperwork and load animals.  Make sure that transport vehicles can access the designated loading areas and that the area can be secured if an animal gets loose.


 2. Assemble equipment for exit physicals and schedule veterinarians and technicians     

  • exam table

  • manual restraint equipment (leashes, muzzles, towels, gloves, etc.)

  • chemical restraint supplies (syringes, needles, dosage chart, acepromazine, butorphanol, etc.)

  • veterinary equipment (stethoscope, thermometer, etc.)

  • other drugs (Capstar, Front-line, etc.)

  • microchips and chip reader

  • vaccines


3.  Prepare inventory of shipping kennels

  • organize sky kennels by size, inventory, and clean

  • apply Live Animal stickers

  • place 2 inches of shavings in dog kennels and cardboard shavings in cat kennels

  • affix water bottles


4. Select animals

  • cross check against owned animals with late pick up dates

  • cross reference to check animals from same household / ship to same shelter

  • attach a color coded tag to the kennel with the shipping date and destination

  • for cat shipment, it is helpful to arrange the cats being shipped together and in order of loading and away from cats not being shipped in the same load


5. Request individual animal printouts from IT

  • if a digital photograph is not already part of the profile, this should be done now


6. Prepare a group health certificate for the destination facility with an attached animal  inventory list  (it is unlikely there will be time to fill out individual health certificates for each animal).


7. Conduct the final health exam, verify microchip, and complete exit paperwork 48 h prior to shipping.  Use an enclosed space if possible to protect against escapes.  Using a quiet room for the cats can be helpful.  Preparing a sample records packet as a reference or including a checklist in each packet may be helpful.  Copying records is very time consuming and at least 2 people should be designated to prepare the shipping portfolios.  Verify shipping packet (portfolio) contains the following documents:

            1. Exit physical exam form

            2. Medical records if applicable – copy

            3. Special needs form – facing out

            4. Vaccination certificate

            5. Individual animal computer print out – facing out

            6. Rabies certificate and tag

            7. Adoption contract (for family)

            8. Biosecurity info

            9. Microchip tag and registration form

          10. Daily care records if they contain vaccination, behavior, or other relevant                            information.


Place these documents in a ziploc freezer bag and attach to kennel or cage (with cable ties).  Transfer the documents to the shipping kennel as the animal is loaded.

(By this point, there were 2 sets of documents.  One set stayed in a Ziploc bag attached to the shelter crate and the other set was loaded into a portfolio, with all portfolios together to be checked during the loading process.  The shelter crate record stayed on the shelter crate until afterwards when we removed it and placed it in the shelter’s file).


8. On  the day of shipping

  • Move the designated number of crates to the shipping area and FILL WATER BOTTLES

  • Double check the list  against animals with delayed pick up dates


9.  Follow exit stations procedures (below)







Direct walkers to appropriate animals.



To-go list


Check microchip; make sure records match

 If correct, attach shipping collar; send dog to station 3

 If incorrect, return dog to kennel

Match transport # and give portfolio to walker



2 chip readers

record portfolios


Walk and water dogs


leashes, water, bowls



Administer Capstar

Verify microchip



vet or tech


Pill pockets

Pill guns

2 chip readers



Write transport # on Sky Kennel with magic marker

Record to driver

Put dog in kennel



Hole punch




Load kennel into truck








Volunteers to fill water bowls





4 or more



Fork lift operator









Take cat out of kennel

Check microchip and photo

Check records

 If incorrect, return to kennel

Write transport # on collar and attach to cat

Give Capstar if necessary *

Place in sky kennel




2 chip readers

Boxes of portfolios





Pill pockets

Pill guns



Confirm that profile is correct cat





Write transport # on Sky Kennel with magic marker

Attach folder with zip tie


Hole punch

Zip ties



Load kennel into truck




* We did not Capstar the cats because we didn’t want to stress them further and we did not have a big flea problem with them. 

Pre-Shipment Release Form



Transport #____________________                   Impound #___________________


Microchip #____________________



______Canine               ______Feline               ______Other______________________


Currently being treated for:________________________________________________






Medications with animal:__________________________________________________










It is my professional opinion that this animal is suitable for transport.


___________________________________________           _______________________

Signature of Veterinarian                                                                 Date



Printed Name

Animal Records Copying Instructions


Most original forms will return to the original cage/stall and will remain at the shelter

Copies go in portfolio and eventually will accompany animal to destination

Portfolio stays at copy machine (temporarily)


List of copies to be made for portfolio

  • all medical records (if any)

  • all daily care records

  • rabies certificate and any other vaccination certificates

  • special needs form

  • transport release form           

  • animal intake form

  • state vaccination form



Add these forms to each portfolio

  • adoption contract (non-specific)

  • biosecurity form (non-specific)

  • animal photo profile sheet  (this is specific to the animal

  • transfer microchip registration packet to portfolio

Record Checklists for Animal Shipping


Transport Portfolio Checklist (for receiving shelter)

·         Animal photo profile form (original)

·         Transport release form (copy)

·         Medical records (if any) (copy)

·         Rabies certificate (yellow & pink copies)

·         State vaccination form (copy)

·         Special needs animal form (copy)

·         Daily care charts (copy)

·         Adoption form (copy)

·         Biosecurity info (copy)

·         Microchip registration packet (original)



Emergency Shelter Record Checklist

·         Transport release form (original)

·         Medical records (if any) (original)

·         Rabies certificate (white original)

·         State vaccination form (copy)

·         Special needs animal form (original)

·         Daily care charts (original)

·         Add copy of microchip registration

Special  Needs Animal



IMPOUND #_________________________





_____DIET                                                   _____HISTORY      


_____BEHAVIOR/HANDLING                     _____MEDICAL













Instructions and Emergency Contacts for Drivers



In case of emergency, please contact:


Sending facility contact



Office phone:

Cell phone:



Receiving facility contact



Office phone:

Cell phone:



Care of the animals:  Observe for any signs of distress or injury and report it to the person or persons above.  Evaluate visually every 4 hours.


Animals must be fed at least once every 24 hours and watered every 12 hours.


Please don’t remove dogs from the carriers unless there is an urgent need.  Be sure that you are in an enclosed area so the dog will not escape.

Biosecurity for Your Newly Fostered or Adopted Animal



Many animals from the Hurricane Katrina area have been through tremendous stress.  The veterinarians who have examined your animal(s) have performed the best physical examination that can be done under the circumstances.  A record accompanying each animal should detail what was done at the shelter.


Please remember that practicing good biosecurity at your home will be especially important during the next 2-3 weeks.


Isolate this animal from other animals for at least two (2) weeks.  This allows the animal to rest and recuperate from travel.  If the animal is incubating a disease, the disease may present itself during this time.  If you suspect the animal is sick, report this to your local veterinarian.


If you have other animals, their care should be done first (watering, feeding, clean-up).  Care (watering, feeding, clean-up) of your newly adopted animal should be done last.  Do not allow your newly adopted animal to share watering and feeding bowls or troughs with other animals during the first three (3) weeks.


Make sure to properly clean feeding and watering bowls and troughs.  Properly clean or dispose of all materials used in interactions with your new animal.  Often, diseases are carried on clothing, bedding and shoes to other areas.  These items should be thoroughly cleaned as well to prevent the transmission of disease to other animals.

Checklist for Domestic Commercial Airline Shipments of Companion Animals


International Fund for Animal Welfare (IFAW /


Booking a Flight

q     Identify which airlines fly between the departure destination and arrival destination by contacting a travel agent or utilizing an Internet ticketing agency such as

q     View the animal transport requirements on the applicable airlines website or contact the airlines directly regarding their transport requirements.  This will help to determine which species the airline will transport in the cabin or as cargo, restrictions on size, breed, the number of animals per flight, age, and other pertinent information.  Accompanied animals under about 20 pounds may be able to travel under the passenger seat of larger aircraft.  Accompanied animals greater than 20 pounds, taller than the space under the passenger seat, or unaccompanied animals will need to be checked as cargo.  The airline can advise as to whether the animal can travel in the cabin.  Some useful web links and phone numbers of major airlines:



Web Link

Contact Numbers



Deltad  Delta

Traveling with a passenger:


Traveling as cargo:



Traveling with a passenger:


Traveling as cargo:


US Air

Traveling with a passenger:


US Air DOES NOT ship unaccompanied pets




Information / requirements:


Traveling with a passenger:


Traveling as cargo:


America West

Traveling with a passenger:


America West does not allow animals to travel in cargo






Other useful sites: 

Independent Pet and Animal Transportation Association International (IPATA): for pet shippers and suppliers.


International Air Transport Association (IATA): for air transport requirements. for information about animal friendly travel


Companion Air: will soon be the first pet friendly airline


q     If you have not already, confirm the airline’s specific procedures by contacting the airlines by phone.  Confirm that the animal will be allowed on the designated flights (i.e. the plane will be large enough for the appropriate carrier; there are not too many other animals already on that flight, etc.).  For animals flying as cargo, early morning or late evening flights may be preferable in areas or during times of year with extreme temperatures.

q     Book the flight with the airline.

q     Confirm the flight departure and arrival times with the receiver.



q     Since a state health certificate is only valid for 10 days, you must ensure that this is completed within 10 days of departure by a vet licensed by the departure state.  This may entail booking a vet appointment in advance and making the veterinarian’s office aware that the client will need a health certificate.

q     A copy of the animal’s rabies certificate will need to accompany the animal.  If the animal does not have an up to date rabies vaccination this can be completed at the same appointment for the health certificate. 

q     Any documentation from the departing facility/individual or receiving facility/individual.  Documentation may include a signed form from the owner giving permission to ship, a statement of release or acceptance at a shelter or boarding facility, etc.  This is not needed by the airline but may be needed for the departing or receiving facilities or individuals.

q     Prepare some sort of temporary collar such as an “Identiband” or piece of thin paper that has some basic information on it (i.e. animal’s first and last name and phone number) in case the animal’s permanent collar must come off for safety prior to transport.


Crate / Container

q     A suitable crate must be purchased for the animal.  Crates for shipment of animals in cargo must be rigid and are likely to be plastic with a metal door that is easy to lock and unlock.  Doors with hinges on the side are best with the door opening to the outside.  The carrier must allow for suitable air ventilation.  Crates that can be disassembled should ideally be secured with screws; crates that are secured with snaps should be reinforced with heavy-duty cable ties.  Carriers should have handles that allow easy transport without having to touch any part of the animal.  Animals flying underneath a passenger seat should travel in a specially designed ventilated bag often called a “sherpa bag.”  Suitable crates and carriers can be purchased at most larger pet stores, some department stores with pet supplies (i.e. Wal-Mart), and over the Internet.

q     If the animal is under 4 months of age, it may travel in the same carrier as another animal under 4 months of age as long as they are compatible animals of the same species.

q     The crate must be big enough to allow the animal to sit, stand, lie down, and turn around easily.  When the animal is sitting, there should be at least an inch of space between the animal’s head and the top of the crate.  If the animal has to crouch with its head bent in a sitting or standing position then the crate is too small.  Err on the side of a larger crate especially over longer distances.

q     The crate must be lined with absorbent bedding.  For cats, quarter inch dehydrated corn cob pellets are optimal for absorbency and comfort.  Recycled newspaper or cardboard specifically designed for kitty litter or bedding is also useful (i.e.- “yesterday’s news”).  For dogs, the above is acceptable or wood shavings.  Another option is crates with wire racks that keep the animal separate from the floor and are big enough to prevent the animal’s feet from going through the slats.  Some pet stores may also sell special absorbent dog beds for travel crates, but these should not be used with animals that are likely to destroy them as they may be a choking hazard.  Towels should also be avoided as they are non-absorbent and may be a choking hazard.

q     Federal regulations require that there be two dishes inside the crate, one for food and one for water.  Non-tippable water dishes that hook onto the crate door (such as bird dishes) are useful as are specially designed water “drinkers” (like a hamster water bottle).  If drinkers are used it is ideal to ensure the animal knows how to use them first.  A reluctant animal can typically be trained to use the drinker by placing some milk in it.  Bowls should be the appropriat size for the animal.

q     “LIVE ANIMAL: Handle with care” stickers should be put on the outside of the crate without covering any ventilation holes.  “THIS WAY UP” stickers should be placed on at least three sides of the container.  These can often be obtained when checking the animal in for the flight, but it is good to affix them in advance.

q     A copy of the animal’s health certificate and rabies vaccination should be firmly secured to the crate, ideally in a plastic folder or ziploc bag.  The airway bill obtained at the airport will also need to be attached to the crate so it is a good idea to leave the document pouch or envelope accessible.

q     A simple sheet with the animal’s name, description, identifiers such as rabies tag number or microchip number, emergency contact numbers for both the shipper and the receiver, and a photograph (when possible) should be firmly secured to the outside of the crate.

q     The name, time, and route of administration of any medication must be documented on the paperwork traveling with the animal.  Tranquilization is strongly discouraged especially for unaccompanied pets.

q     Some food should be taped to the outside of the crate with feeding instructions in case transport is delayed.

q     If the animal is good at opening the crate door, releasable cable ties can be used to firmly secure the door.  These can be purchased at most hardware stores such as Home Depot.  The ties should be clearly labeled as “releasable” so that a human can pull them off without cutting them in an emergency.

q     If possible, allow the animal to become accustomed to the crate before the trip by putting favorite toys in it, tossing food in it and encouraging the animal to go in, and/or feeding it in the crate.  For animals that are not used to crates this should initially be done without closing the door and gradually progress to locking the door for short periods of time.


Travel to/from the Airport

q     Arrange for access to a vehicle large enough to deliver the animal to the airport.

q     Arrange for any necessary assistance to physically get the animal in and out of the vehicle and into the airport terminal.

q     Confirm the crate size and estimated total weight with the receiver.

q     Confirm that the receiver will be able to physically get the animal through the airport terminal and in and out of the vehicle.

q     Confirm that the receiver has a large enough vehicle to pick up the animal from the airport or can make alternate plans.

q     If there will be any travel by taxi or car service, inform the service in advance that the shipper/receiver will be traveling with an animal, the size of the crate, and the size and weight of animal and crate.


Day of Travel

q     If there are any changes in the animal’s health between receiving its health certificate and the day of travel the trip should be delayed.

q     The animal should be kept out of its crate for as long as possible and given ample time to walk around and relieve itself.

q     The animal must be offered food and water at least 4 hours prior to transport.

q     Bring water with you to the airport for filling the water bowls.

q     “Rescue Remedy” or another herbal product may be added to the animal’s water to calm them.

q     Tranquilization is strongly discouraged particularly for unaccompanied pets.

q     If the temperature exceeds 85 degrees Fahrenheit at any point on the animal’s trip (including layovers) the trip may be delayed or cancelled.  Plan accordingly.

q     IATA recommends arriving at the airport 2-4 hours before the flight.

q     After arriving at the airport check in at either the ticket counter or cargo ticket counter, where available, depending on how the animal is being transported.  There will be an “airway bill” to complete with the shipper and receiver information.  Payment is typically made at this time.

q     The person checking the animal may request that any collars be removed.  These can typically be attached directly to the crate bars if the animal is not a chewer.

q     Fill the animal’s water bowl(s) or bottle(s).

q     If needed, secure the door with releasable cable ties.

q     If the animal is unaccompanied, leave the airport only after the flight has taken off.

q     If the animal is unaccompanied, call the receiver to confirm the arrival time.

q     The receiver should call the shipper with confirmation of safe arrival of the animal if the animal was not accompanied.


Creating a load plan



On the right is a sample truck or trailer loading plan.  This can be prepared in PowerPoint or Word.  It is important to have both the internal dimensions of the truck or trailer and the external dimensions of available animal carriers or wire cages. 


Be sure to ask about and allow for any internal protuberances in the truck, such as wheel wells. 


To plan a load, first determine the size and mix of the animals to be shipped.  Match these with appropriate carrier sizes.  Then create a scale, such as 1 inch = 6 inches, or whatever is convenient for the load.  


Using Page Set-up in PowerPoint, size the slide for the proportions needed to accommodate an outline of the truck. 


Using the Drawing toolbar, draw a simple rectangle with the internal dimensions, as determined by your scale, of the truck.  


Then using your scale, create one box each sized for the various carrier sizes to be used.  Then simply duplicate these and begin arranging them to see if your truck can accommodate the planned shipment, and to determine if you have a sufficient supply of the respective carriers.


Be aware of loading regulations (See Animal Transport Regulations (Additional Documents). Note especially the need for aisle space so animals can be viewed during transport.






Template for Email to Solicit Volunteers (in Area)



The LSU Regional Emergency Animal Shelter is currently asking for volunteers to provide direct care to animals in the shelter as well as to perform various non-animal care jobs at the site.  We are also seeking experienced DVMs, veterinary technicians, animal handlers, animal control officers and administrative staff that can make their own arrangements for lodging and can stay for an extended period of time.  We are asking volunteers to work in shifts.  Shifts are from:


8:00 am to 12:00 pm (noon)

5:00 pm to 9:00 pm. 


If you are interested in volunteering and can provide assistance, please contact us at  We are also accepting monetary donations.  You may donate money directly at the facility or you may mail a check to:


Dr. Becky Adcock

                                                Dean’s Office

                                                School of Veterinary Medicine


                                                Baton Rouge, LA  70803-8410


Please make your checks payable to: Walter J. Ernst, Jr., Veterinary Medical Foundation


Please note that this facility DOES NOT allow children under the age of 16 years to enter the facility or provide volunteer services. Also, please note that we need all types of assistance at the facility.  The Volunteer Coordinator or the facility staff may request that volunteers perform jobs at the site that may not involve direct care of the animals.  You will be instructed upon arrival at the facility as to what volunteer job you will perform on a particular day.


Thank you for your time.




Volunteer Coordinator

LSU Regional Emergency Animal Shelter

Templates for Email Responses to Requests to Foster, Volunteer,
Donate Supplies



E-mail Response for Foster Requests


Thank you for offering to provide foster care at the LSU Regional Emergency Animal Shelter.  We are requesting that persons interested in fostering pets register at  We are also asking owners and potential families to coordinate through this website in order to make arrangements for the pets.




Volunteer Coordinator

LSU Regional Emergency Animal Shelter



Email Response for Volunteer Requests (In Area)


Thank you for offering to volunteer at the LSU Regional Emergency Animal Shelter.  We currently are asking volunteers to work in shifts.  Shifts are from:

8:00 am to 12:00 pm (noon)

5:00 pm to 9:00 pm. 


Please bring a photo id (driver’s license preferred).  Due to security at the facility, we ask that volunteers be patient while facility staff screens you for entry into the facility.  Please note that this facility DOES NOT allow children under the age of 16 years to enter the facility or provide volunteer services. Also, please note that we need all types of assistance at the facility.  The Volunteer Coordinator or the facility staff may request that volunteers perform jobs at the site that may not involve direct care of the animals.  You will be instructed upon arrival at the facility as to what volunteer job you will perform on a particular day.


On Saturday, September 24, 2005, and Monday, September 26, 2005, the LSU Regional Emergency Animal Shelter will be open only from 8 to 12. We will re-open the following day at 8:00 am.  Please park legally as campus police will be ticketing and towing.




Volunteer Coordinator

LSU Regional Emergency Animal Shelter


Email Response for Volunteer Requests (Out of Area)


Thank you for offering to volunteer at the LSU Regional Emergency Animal Shelter.  We have received a number of offers for volunteer services from within the area.  We are interested in scheduling the following:  Out-of-state experienced DVMs, veterinary technicians, animal handlers, animal control officers and administrative staff that can make their own arrangements for lodging and can stay for an extended period of time.  For those out of state volunteers who do not have lodging and transportation, we will keep your contact information as a potential volunteer for our facility at a future date.  Please note that there are other animal shelters in Louisiana and other affected states that may need volunteer assistance.  We recommend that you contact them directly for further information about availability or need.




Volunteer Coordinator

LSU Regional Emergency Animal Shelter



Email Response for Voluntary Donations of Food, Pet Supplies, etc.


Thank you for offering to donate money, food and supplies to the LSU Regional Emergency Animal Shelter.  We accept monetary donations at the facility or you can mail a check to:

                                                Dr. Becky Adcock

                                                Dean’s Office

                                                School of Veterinary Medicine


                                                Baton Rouge, LA  70803-8410


Please make your checks payable to: Walter J. Ernst, Jr., Veterinary Medical Foundation.  We have received of donations and currently have a sufficient supply of needed materials to address pet care at this facility.  We will notify the public in the near future if this facility requires additional donations.  Please note that there are other animal shelters in Louisiana and other affected states that may need emergency donations and supplies.  We urge you to contact them directly for further information about their need or for general information on making donations.




Volunteer Coordinator

LSU Regional Emergency Animal Shelter

Volunteer Sign-in Log         


Date: __________________


Shift: __________________


Area: __________________
































































































Media Contacts Poster

Insert Photos of media contact persons


Media must be accompanied by either Ginger Guttner,

Public Relations Coordinator for the LSU School

of Veterinary Medicine, or Dr. Becky Adcock,

Director of Public Programs at the

LSU School of Veterinary Medicine.


Photographs and filming are allowed, but only if

the media person is escorted by one of the

two above media contacts.


Media who want to tour the facility

must contact Ginger Guttner to obtain access.


Contact Info: Ginger Guttner

(225) 578-9922 - office

(225) ###-#### - cell

Dr. Becky Adcock

(225) ###-#### - cell

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